S&T Meetings How to Apply (S&T)

How to Apply (S&T)

Preparation

The application forms should be used for the Holding of S&T Meetings. Application for the Participation in S&T Meetings requires additional documents.

Proposal Contents

Proposals for the Holding of S&T Meetings must contain the elements identified below.

A. Introduction

1. Title of the Meeting
2. Proposed Field(s)
3. Number of Speakers and Expected Participants
4. Meeting Period
5. Meeting Place
6. Organizer(s): The chairperson and organizing committee members

B. Proposed Plan

1. The objectives of the meeting
2. The relevance to Korea-US Cooperation in S&E
3. The need for such a meetings and a list of topics
4. A statement of how the meeting will be organized and conducted, how the results of the meeting will be
disseminated and how the meeting will contribute to the enhancement and improvement of scientific, engineering
and/or educational activities
5. A plan for recruitment of and support for speakers and other attendees, that includes participation of young
generations

C. List of Speakers & Lecture/Speech Summary

D. Proposed Budget

1. An estimated total budget for the meeting, together with an itemized statement of the amount of support requested from KUSCO (The support requested or available from other sources)
2. The support requested or available from other sources.

* Application for the Participation in S&T Meetings requires additional documents.

1. Acceptance letter for presentation from conference organizing committee or institution
2. Representative materials for presentation such as an abstract of the paper or posters
3. Curriculum vitae (maximum three pages)
4. Information on the conference and organizing institutions (brochures, pamphlet etc) that may be used for
evaluation of the application project.

Allowability of Cost Items

The points below summarize the allowability of various items of cost associated with meetings supported by KUSCO. Any costs charged to a KUSCO proposal need to be reasonable and directly allocable to the supported activity.

1. Invited Speaker Fees : Travel allowances and per diem (see below)
2. Banquets, Meals and Coffee Breaks
3. Conference Facilities : Rental of facilities and necessary equipment
4. Publication Costs : Costs of publishing the proceedings
5. Alcoholic Beverages and Entertainment : Not allowed

Travel Allowances and Perdiem

Proposals for the Holding of S&T Meetings must contain the elements identified below.

1. For Holding of S&T Meetings

* Invited Speaker
- Airfare : Economy Class (Domestic or International)
- Per Diem : $200/day

2. For Participation in S&T Meetings

* Travel allowances may include the following items
- Airfare : Economy Class (Domestic or International)
- Hotel accommodation up to $120 per night (or $150 per night for international travel) while participating in
conferences
- Conference/workshop registration fee

* Limits for Domestic travel within the U.S.
- Graduate student: $1,000
- Post doctoral (not more than 5 years after earning a doctoral degree): $1,200
- Senior researcher: $1,500

* Limits for International travel from the US to Korea only
- Post-doctoral researcher & Senior researcher: $2,100
- Maximum 3 people can be supported by KUSCO for the same conference

 

Submission

The KUSCO strongly encourages proposals to promote and coordinate scientific and technological cooperation between Korea and the United States. The KUSCO programs are projected to be a short-term effort with center’s funding availability, and cost sharing is strongly encouraged. The KUSCO reserves the right to select for award all, some, or none of the proposals received. All administrative correspondence and questions on the solicitation, including requests for information on how to submit a proposal, should be directed to the KUSCO by e-mail ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ), phone (703-893-9772) or fax (703-847-8592).

Who may Submit Proposals

KUSCO welcomes proposals on behalf of all qualified scientists and engineers engaged in the following categories:

1) Universities and Colleges

Universities and two- and four-year colleges (including community colleges) located and accredited in the US. Such organizations also are referred to as academic institutions.

2) Non-profit, non-academic organizations

Independent museums, observatories, research laboratories, professional societies and similar organizations in the US that are directly associated with educational or research activities.

Board members or Executive Committee members of KUSCO cannot be a principal investigator of the proposed project.

When to Submit Proposals

Since the proposals for the holding of or participating in meetings such as conferences are time-sensitive, KUSCO will only accept those proposals for review if they are received in sufficient time to permit appropriate KUSCO review and processing to support an award in advance of the activity to be supported.

Until June 30th, 2010, KUSCO will accept proposals at least 60 days prior to the first date of the proposed meeting to hold or to participate in. After July 1th, 2010, KUSCO will accept and review all the proposals on a quarterly basis. Every effort is made to reach a decision and inform the applicant promptly. Until an award is made, KUSCO is not responsible for any costs incurred by the proposing organization.

Prospective
Meeting Schedule
From 1/1 to  3/31 From 4/1 to  6/30 From 7/1 to 9/30 From 10/1 to    12 31
Proposal
Due Date
November 15 February 15 May 15 August 15


How to Submit Proposals

Application forms for the KUSCO programs can be downloaded on the KUSCO homepage (www.kusco.org). Proposals can be submitted by e-mail ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) or via mail to

Korea-US Science Cooperation Center (KUSCO)
1952 Gallows Road, Suite #330, Vienna, Virginia 22182

Proposal Processing

Proposals will be accepted for KUSCO’s Executive Committee review only if they are received in sufficient time (at least 60 days) to permit appropriate KUSCO review and processing to support an award. Once the proposal is submitted, an application number will be assigned by the KUSCO. An e-mail will be subsequently sent to the applicant to confirm the acceptance of the proposal. Every effort is made to reach a decision through EC review and inform the applicant promptly in the form of Acceptance or Declination Letter. KUSCO is not responsible for any costs incurred by the proposer.

 

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